Request for Proposals
Request for Proposals
RFP No: 1
Goshen HELP DBA WYO HELP
Principal address of corporation is 1933 Main Street, Torrington WY 82240
Proposals for Mental Health Services for Goshen HELP DBA WYO HELP will be received by the Executive Director, 1933 Main Street, Torrington WY 82240 or email@example.com until 1:00pm MT April 19th, 2021. Contract period is to run through September 30th, 2022 or until all funds or service packages are exhausted.
No pre-proposal conference will be held. All questions regarding this Request for Proposals (RFP) should be directed to Kyle Borger, Executive Director of Goshen HELP, firstname.lastname@example.org. Do not contact any other individual regarding this solicitation.
Goshen HELP is seeking sealed proposals from qualified entities to provide Mental Health Services on behalf of Goshen HELP. The funds used to support these services are Federal CARES ACT funds distributed through the federal Community Services Block Grant act. All funds used must support improvements related to the COVID-19 Pandemic and all customer’s receiving services must qualify under the CSBG CARES ACT emergency contracts.
These services will provide support under the Federal Domain: Health and Social Behavioral Development. FNPI 5c. The number of individuals who demonstrated improved and behavioral health and well-being will be the outcome measurement tool. An example of an allowable activity would be individuals who met regularly with a mental health provider and demonstrated improved mental and behavioral well-being through assistance from Goshen HELP.
Provider of services listed in RFP shall have a tool designated for assessment to determine if improvement exists.
Goshen HELP is seeking Mental Health Services to be provided by local mental health providers with facilities located in the counties we serve and an online platform that can provide services to customers on their own devices.
It is our intent to attempt to increase the capacity of available Mental Health Services to all people living within the counties served by Goshen HELP. It is our intent to address possible barriers that may be limiting or preventing from people receiving the services required. It is also our intent to test new technologies as a way to provide better coverage in rural Wyoming while including and involving existing local providers.
The Community Services Block Grant (CSBG) program is a federal program administered by the U.S. Department of Health. The federal government provides CSBG funding directly to each state. In Wyoming the CSBG grant is administered by the Community Services Program as a part of the Wyoming Department of Health, Public Health Division, Rural and Frontier Health. Goshen HELP is the holder of the contract for the funds to be used for this program.
Customers to receive services within the program are those individuals whose total household income is at or below 200% of the Federal Poverty level.
SCOPE OF SERVICES
The Contractor shall provide services in Carbon, Crook, Goshen, Niobrara, Washakie, and Weston Counties. If services will be limited to fewer than all counties, please list the counties to be served.
The Contractor shall provide services as described in their response to the Request for Proposal and any subsequent negotiations and clarifications.
All services provided under this contract shall be delivered in accordance with all federal laws regarding discrimination.
Contractor shall provide a way Goshen HELP can qualify customers based on the 200% FPL guidelines and subsequently provide authorization of services with Contractor.
Service pricing provided should be on a 3-month basis. If additional services are warranted customer will have to be re-qualified based on income and provided additional authorization.
Contractor shall provide Goshen HELP with a monthly invoice with a unique customer identification number for services rendered if we are to pay in arrears.
If services are to be pre-purchased in blocks Contractor will provide an invoice with a unique identification for each service package to be provided to customers.
Contractor shall participate with Goshen HELP in the advertising of their services on our behalf and as part of an overall effort to improve acceptance of Mental Health Services within Wyoming. At minimum Contract must be willing to provide access to co-branding opportunities. If Contractor has additional advertising media or would engage in additional advertising activities, please make this known in your proposal.
Outcomes and Reporting Requirements
Contractor must have the legal ability to convey back to Goshen HELP the answer to FNPI 5C. Did the customer demonstrate improved mental behavioral well-being through the services provided on behalf of Goshen HELP. This information must be conveyed for each customer served at the end of their 3-month service program or earlier if the service is terminated early.
Contractor must have the ability to provide a customer survey documenting satisfaction or dis-satisfaction with the services provided. This survey should be anonymous without the ability of Contractor staff to adjust.
Contractor will provide an overall assessment of the success of the services provided to Goshen HELP customers. Please list what this assessment would consist of in your proposal. Assessments would be due by December 15th, 2022.
Cost Allocations for Program
Costs to be incurred by Goshen HELP in support of Program
Consumables - $1,688
Postage - $1,000
Advertising - $39,000
Total - $41,688
Maximum Allowable funds available for on site providers within a county
Carbon - $10,158.88
Crook - $4,499.63
Goshen - $17,360.70
Niobrara - $4,792.26
Washakie - $3,866.89
Weston - $4,525.62
Total - $45,203.99
Maximum Allowable funds available for online platform to service all 6 counties.
(Services will be allocated to each county based on a cost share analysis developed by Goshen HELP as per their contract with the Wyoming Department of Health.)
Carbon - $66,545.65
Crook - $16,273.89
Goshen - $76,657,53
Niobrara - $14,376.79
Washakie - $33,315.47
Weston - $23,544.16
Total - $230,713.49
Total program costs - $350,556.
PAYMENT AND INVOICING
Goshen HELP will not be liable to pay or reimburse Contractor for any services provided incurred prior to the effective date of awarded contract or MOU.
Proposer will be issued either a cost-reimbursable or fee-for-service contract. Reimbursement or fee will be allowed up to the contract amount as specified.
Cost reimbursable: Contract shall invoice for services provided and actual expenditures under this contract monthly. Invoices must be received by the 3rd of the month or will be included in the following month’s invoices. Goshen HELP must be given time to submit reimbursements to the State of Wyoming for payment by their deadlines.
Contractor shall include with invoices a unique customer identifier in which to assign costs.
Fee for Service: Contractor shall invoice for services based on the contracted fee. No deviations are permitted. Contractor shall maintain records that support the cost service components and shall provide such records upon request.
Unique identifiers must accompany invoices which will allow Goshen HELP to assign costs to customers.
Invoices may be emailed to email@example.com or mailed to
1933 Main Street #1
Torrington WY 82240
Payment pursuant to this contract is subject to and contingent upon the continuing availability of CSBG CARES ACT funds. In the event that such funds are increased, decreased, or become unavailable, the services provided herein shall be increased, decreased, or terminated accordingly.
Goshen HELP will honor the terms of the contract by not directing usage of the funds in a manner that is not expressed within this document.
Goshen HELP is confident that The State of Wyoming Public Health Division will honor its contract as well, but Contractors must be aware that these are pass through funds and that Goshen HELP does not have the financial ability to fund said program on its own.
PROPOSAL RESPONSE REQUIREMENTS
The Proposer shall submit a Program Plan as described in Program Plan available on our website at www.wyohelp.com/rfp
Proposer shall list specific activities and services that will be provided.
The plan should list how the organization will partner with Goshen HELP DBA WYO HELP in reaching out to eligible customers.
The plan will include a detailed program explanation, including the name and description of each service to be provided, or will be available, who will benefit, and how it will be delivered.
Copies of required certifications and other certifications must be made available.
Proposer shall list an expected start date based on a decision date of April 26th, 2020.
OVERALL SELECTION CRITERIA
The Goshen HELP board will evaluate responses based on the following criteria at minimum (not listed in order of priority):
Proposal responsiveness: completeness of and compliance with the RFP.
Relevant experience and likelihood of meeting or exceeding the requirement.
Completeness and quality of project approach and plans.
Proposers may send their own proposal or submit their proposal via our online portal at www.wyohelp.com/RFP
Printable RFP # 1
RFP # 1 Proposal Submission